As an employee, you are entitled to paid vacation time. As well, new employees are entitled to vacation time during their first year of employment. How old you were and which date you began your employment determine how many paid vacation days you receive.
Important Information
- Your vacation pay equals your regular salary plus a vacation supplement (semestertillägg).
- You must take at least 20 vacation days each year.
- You may save a maximum of 30 vacation days.
- If you are on sick leave for an extended time, this can affect your number of paid vacation days.
Number of Annual Vacation Days
- Up to and including the year you reach the age of 29: 28 days
- From and including the year you reach the age of 30: 31 days
- From and including the year you reach the age of 40: 35 days
Number of Working Hours Affects Number of Vacation Days
If you have only worked a part of the year, you are entitled to fewer paid vacation days. To calculate how many annual vacation days you are entitled to, do the following:
- Divide the number of calendar days you have been employed this year by 365.
- Multiply this by the number of vacation days you can receive based on your age (see above).
Technical staff and administrative staff when working concentrated part-time
If an employee works on average less than five days per week, it is called concentrated part-time.
If you work an average of less than five days a week, your vacation days will be calculated as quota and more than one vacation day is used for each vacation day you take out. Your vacation days will be calculated by dividing the number of full-time work days in the limitation period with the number of days you work during the same period.
Quota calculation is done as follows:
5 / a x b = c
a = the number of regular working days that the employee, according to the established list, must complete on average per week
b = the number of ordinary working days included in the period of the vacation
c = the number of vacation days to be included in the period of the vacation
Example 1: The employee works three days per week and will be on vacation for one week 5 x 3 / 3 = 5. This means that 5 vacation days must be used in order for the employee to be on vacation for one week.
Example 2: The employee works three days in odd weeks and two days in even weeks and will be on vacation for two weeks 10 / 3 x 3 = 10. This means that 10 vacation days must be used in order for the employee to be on vacation for two weeks.
Vacation Planning
Technical and Administrative Staff
- You must take at least 20 vacation days every year.
- Apply for vacation in Primula at least five days in advance of the start of your vacation. For summer vacation (June to August), apply by May 31.
- Your immediate manager will often ask about your vacation plans ahead of such times as the summer and Christmas when many other employees also want to take their vacations.
Academic Staff and Doctoral Students
- Your vacation period begins on the Monday after midsummer and is about six weeks long, depending on your age and the number of vacation days you have accrued.
- If you and your immediate manager decide on a different plan, then submit a separate vacation application in Primula by May 31.
Save Vacation Days
If you have taken 20 vacation days in one year, you can save the remaining days for the following year.
If you started your employment on August 1 or later, you may save one or more vacation days, even if you did not take 20 vacation days during the first year of employment. The same applies if you were completely off duty January-July and return return to work on August 1 or later.
You may save a maximum of 30 vacation days.
Change Your Vacation Plans
If your holiday plans change and you no longer want to use the vacation days that your immediate manager has approved, then you need to send an e-mail to your immediate manager who then passes the e-mail on to the Office of Human Resources for correction of the vacation.