Study Abroad - Exchange Studies

Be Nominated for Exchange Studies

To study abroad, you need to apply to be nominated by Dalarna University and meet its requirements. The nomination process from start-to-finish is explained below. 

First, check your eligibility here:

Rules for Nomination of Outgoing Exchange Students (pdf) (Information in English starts on page 4.)

Application Periods

• Application for Student Exchange 2025/26: January 1 – January 31 2025.
• Application for remaining places spring 2026: August 1 – September 7, 2025.

If it is difficult to find available appointments, please email support@du.se, and a study and career counsellor will contact you as soon as possible.

1. Decide on a Semester

If you are a programme student, read your programme syllabus and contact your Programme Director to help plan your exchange. If you are a non-programme student, contact a study counsellor to find out how your studies can include an exchange study period.

2. Find a Partner University

Our Partner Universities

Requirements for Japanese universities:

• Applicants will be nominated for one exchange semester.
• You must have taken and passed the course "Modern Japan: Culture and Society".
• You must attend an interview on campus before a decision on nomination can be made.

Student Guide to Japan (studyinjapan.go.jp)

3. Prepare Your Application Documents

• A letter explaining why you want to go on an exchange.
• Programme students need to upload a recommendation from the programme coordinator (pdf).
• If you are taking single-subject courses, upload a study plan that shows how you plan to complete your degree.
• Certificates from the Student Union or other merits (optional).

4. Apply

Application for Outgoing Students (this link takes you to the application portal: log-in may be required)

We look forward to nominating you for exchange studies as soon as we have processed your application. If we receive many applications for an exchange, then we make a selection based on certain set criteria: 

Rules for Nomination of Outgoing Exchange Students (pdf) (Information in English starts on page 4.)

5. After Nomination

• Ahead of and during your Erasmus exchange, you can take an online Erasmus+ preparatory course. Course: Learn Language Basics with Online Language Support (europa.eu)

• When you have accepted the nomination, we will call you to attend an information meeting, and we will send a nomination email to the partner university. No later than five weeks after this, the partner university will email you a Letter of Acceptance with instructions on how to apply for courses and accommodation. Forward the Letter of Acceptance to learningagreements@du.se. 

• Prepare a Learning Agreement
• Erasmus+ students receive a grant of 400-510 € per month: the amount depends on the country of destination.
• Nord+ students receive a grant of 200 € per month + travel costs. You do not need to apply for this separately: information will be emailed to you. 

6. Before and During the Exchange

• Register your exchange in Ladok for Students. You can do this two weeks before the semester starts:
  Ladok for students
• If you receive financing from CSN, inform them if you intend to continue receiving it during the exchange: csn.se.
• We would like you to tell others at the partner university about how they can study at Dalarna University. You can use this PowerPoint presentation and adapt it as you wish. Contact us if you need help with this: PowerPoint for outbound exchange students.
• Before returning to Sweden, request a Transcript of Records from the partner university. This will normally be sent directly to you.

Confirmation of arrival (pdf)

Confirmation of departure (pdf)

7. After Your Exchange- Recognition of Study Results

• The credits for the courses you successfully completed are entered into Ladok as soon as we receive your Transcript of Records. We will also post the decision to you.
  
  Upload your Transcript of Records
  
  Erasmus students need to complete a web-based evaluation by the end of their mobility. You will receive a link to the evaluation via e-mail from ”EU Corporate”.
• When you return, we would appreciate your help informing other students about exchange opportunities.

Important Information

Credit Guide

Erasmus Student Charter

Read more about your rights and obligations as an Erasmus student (pdf)

Financing

• Erasmus and Nordplus students receive a grant: we will send you information about this as soon as you are nominated.
• Contact CSN if you receive funding from them and want to retain this during the exchange. CSN automatically receives information about your exchange studies; however, they may also need documentation about your exchange.

Insurance

During the exchange, you are insured through the StudentUt insurance. For exchanges within the EU, order an EU-kort from Försäkringskassan (applies only to Swedish residents).

Information about insurance

EU-kort (forsakringskassan.se)

Travel Climate Smart

If you travel climate smart (train, bus, carpooling) to and from your destination within the EU, you will receive an extra scholarship.